CAEA
California Art Education Association 

Document Retention Policy

It is the policy of CAEA that the certified public accountant will prepare and retain all tax records with annual copies sent to the CAEA State Treasurer and President.

  1. The State Treasurer

    1. will retain all tax returns in perpetuity

    2. will retain all store sales records & receipts for five years.

    3. will retain tax records for five years, to include receipts, bank statements, canceled checks, etc.

    4. will retain state & conference budgets for five years

  2. The Area Treasurers

    1. will retain tax records for five years, to include receipts, bank statements, canceled checks,

    2. will retain area budgets for five years.

  3. The Executive Secretary

    1. will retain General Membership records for ten years.

    2. will retain Membership records for Past Presidents and Lifetime Members in perpetuity

    3. will retain Award Recipient information in perpetuity.

  4. Scholarship Chair

    1. will retain records of Scholarship Winners in perpetuity.

  5. All credit card receipts may be disposed of after one year.

  6. At the end of the retention period, the records will be shredded.


 

Adopted by the State Council May 2, 2010